Terms of Use

Campfire Convention: Terms and Conditions of Use


Please also look at the Campfire Convention ethos and values, for the non-legalese description of what we are aiming to do and how we relate to each other.

Campfire Convention Limited ("Campfire") ("we" or "us") maintain www.campfireconvention.com and its related sites (collectively the "Website") for your information and reference. Please feel free to browse, post to, download from, contact us and otherwise use the site. At the same time, please remember that your access to the Website is subject to the following rules (the "Rules") as well as all applicable laws.

By accessing and using the Website, you accept and agree to the Rules without limitation or qualification, and acknowledge that any other agreements you may have with us are superseded by the Rules, to the extent any conflict exists.

We may at any time revise these Rules by updating this posting. You are bound by such revisions and should therefore visit this page to review the current Rules from time to time. We reserves the right, without notice and for any reason, to remove any content on this site, and to deny access of any user or users to all or any part of this site.


Use of the Site

Unless otherwise specifically indicated, you may download material displayed on the Website for personal, non-commercial use only and you may not distribute, modify, transmit, use, or reuse any of the contents of the Website for any public or commercial purpose without our written consent or that of any third party we deem necessary. You must retain all copyright and other proprietary notices on downloaded and/or copied material. Any copy of material from the Website you make and distribute for any purpose must also include these Rules. You may not access or use the Website in any way that could or is intended to damage or impair the Website, or any server or network underlying the Website, or interfere with anyone else's use and enjoyment of the Website.


Copyrights, Other Rights

You should assume that everything on the Website is protected by copyright unless otherwise noted and that it must not be used except as provided in the Rules or with the express written consent of Campfire or any third party we deem necessary.


Any product, service, program, or technology described on the Website may be the subject of other intellectual property rights (including but not limited to copyright, trademark, or patent rights) owned by us or by a third party. Images of people or places displayed on the Website are either the property of, or used with permission by, Campfire. Use of these images by you or other third parties is prohibited unless expressly permitted in the Rules or elsewhere on the Website. Any unauthorised use of these images may violate copyright laws, trademark laws, the laws of privacy and publicity, and other applicable regulations and statutes. Any product, service, program or technology described in any document published by us on this site may be the subject of other intellectual property rights owned by us. Any such right that is not expressly licensed hereunder is reserved by us. The trademarks, logos, and service marks (collectively the "Trademarks") displayed on the Website are registered and unregistered Trademarks of Campfire and others. Nothing contained on the Website should be construed as granting by implication, estoppel, or otherwise, any license or right to use any Trademark displayed on the Website without the written permission of Campfire or such third party that may own the Trademark. Misuse of any Trademarks, or any other content, displayed on the Website is prohibited.



Any communication or material you send to the Website, electronically or otherwise, including but not limited to data, questions, comments, suggestions, or submissions will remain your sole property and responsibility. We are only acting as a hosting service provider for such content and do not accept any obligation or liability in respect of user-generated content or your activity on this Website.

We reserve the right to remove or delete any content which we, in our sole opinion, believe may breach the rights of a third party or for any other reason which we may notify to you. Anything you send to the Website may be used by us according to the terms of the Limited License described below. By using this site, you may submit, or we may gather, certain limited information about you and your usage of the site. Subject to the terms of the Privacy Policy, we are free to use such information for any purpose we deem appropriate.


Limited License

User-generated content remains your sole property and responsibility. Any content that is posted by you on the website automatically grants us a Limited License, in the following terms, so we can perform the services of the Website to our users.

  1. By submitting content to the Website you grant us, our successors and assigns and all other users of the Website, a limited worldwide, non-exclusive and royalty-free license to use, copy, transmit, or distribute the content to the public via the Website.
  2. The license does not grant us, or any user of the Website, the right to further distribute the content beyond the Website, except through the use of links to the original content posted on the Website.
  3. This Limited License will terminate if the content is removed from the Website, but you understand and agree that we are not required to delete or ask others to delete copies of the content that may be hosted outside of the Website. Furthermore, you understand and agree that we may hold copies of the content on backups of the Website that we are required to maintain for the security of the Website, even though the content may have been deleted from the Website.


No Warranties and Limitation of Liability

To the maximum extent permissible by applicable law, we disclaim all warranties, express or implied, including but not limited to implied warranties of merchantability and fitness for a particular purpose. There is no warranty that any information or service provided or referenced by this Website is either accurate, that such information or service will fulfil any of your particular purposes or needs, or that such information or service does not infringe on any third party rights.

Except for any express warranties stated on this site, if any, the information and services provided or referenced on this Website are provided "as is," "as available," and with all faults, and the entire risk as to satisfactory quality, performance, accuracy and effort is with the user. So while we may use reasonable efforts to include accurate and up-to-date information on the Website, we make no warranties or representations as to its accuracy, timeliness, or completeness.

We may periodically add, change, or improve any of the information, products, services, programs, and technology described on the Website without notice. We assume no liability or responsibility for any errors or omissions in the content of the Website. In fact, your use of the Website is at your own risk. To the maximum extent allowed by law, neither we nor any other party involved in creating, producing, or delivering the Website are liable for any direct, indirect, incidental, consequential, or punitive damages, however caused, arising out of your access to, use of, or reliance on the Website, even if we have been advised of the possibility of such damages.

For example, we assume no responsibility for, and will not be liable for any damages to or any viruses which may affect your computer equipment or other property on account of your access to, use of, or downloading from, the Website. Please note that some jurisdictions may restrict or disallow the exclusion of implied warranties or limitations of liability, so some of the above exclusions and limitations may not apply to you.


Other Agreements

Your use of the Website, or certain features or information provided through the Website, may be subject to additional agreements apart from the Rules.



We have not reviewed all of the sites which are linked to or from the Website, and the fact of such links does not indicate any approval or endorsement of any material contained on any linked site. We are not responsible for the contents of any site linked to or from the Website; and your connection to any such linked site is at your own risk.



From 25 May 2018 New Data Protection Regulation (GDPR) will protect your personal information and ensure that it is stored and used correctly.

Your posts can be made available just to friends or to a potentially wider audience via 'visibility' menu in your 'create a post' document. If you post to Bugle, Guilds and public Projects or Guilds and the editor / owners of those add your posts, you are agreeing that these can be shared across the site via other social media

Members have a high degree of control over what notifications they receive via Edit Profile (from avatar) and then 'Notifications'. By becoming a member or registering a profile at Campfire, you agree to sign up to a regular newsletter of site and community activity (which you can opt out of via the 'notifications' tab on your Profile.

CC actively supports the right not to have just anyone know where you live or your bank account details. Our Beacons map shows location of members and related Projects so is a useful tool for identifying those based close to you who are active on the site. You do not need to give a precise location - a postcode or even town location works within the geolocation aspects of the site / Beacons map.

You need to provide your real name and email to CC administration – you have to take some personal responsibility for your participation. Your email address will not be available to general CC participants (or in an on line database). The CC site uses security protocols to avoid being hacked.

A member account can only be set up in the real name of a user, not in a company name. This does not preclude any individuals setting up ‘Projects’ to reflect the activities of companies they are involved in or are supporters of. Campfire generally supports small businesses and self-employed members in preference to large companies or corporations.

We do not share our contact list under any circumstance.  We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. Most people dislike circulars via emails, even from organisations they approve of, because we all have too much in our in-boxes already. Central mailings from CC Admin and Guild editors, for example, will be kept to a minimum and an opt-out option will always be available.

Campfire Convention is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Campfire Convention may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 10/05/18.

What we collect

We may collect the following information:

  • Email address and other information you provide when signing up to our mailing list


What we do with the information we gather

We require this information to keep you informed of community activities. We may also use it for:

  • Internal record keeping.
  • Improving our products and services.
  • We may periodically send community updates about activities and projects which we think you may find interesting using the email address which you have provided. We will aim to not send more than two update emails per month.



We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better social network, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to Campfire Convention, 59 Naishs St, Frome, Somerset, BA11 3BU.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.


All advertising and sponsorship will be excluded from Campfire Convention.

There is no commercial preference consideration given to other organisations, whatever endorsements appear on site are member personal recommendations.  Our Library and Resources sections, in particular, will include links to other organisations people may be interested in.

If members want to share what they are doing – for example, let others know they have a new album for sale, or that they are part of an external project – rather than post a long ad, they are encouraged to set up a Project, post a short link as a status update or post.  CC encourages and supports people making links with other people but does not intervene, for instance through selling members’ products directly or taking a cut. CC does not accept paid adverts.

We have an anti-spamming code and we encourage reporting of any excessive advertising of members’ own commercial operations.


What we stand for

There has already been some discussion around other issues and we need to agree as a community that we stand for or against certain principles

For example, we are :

  • For the environment, safeguarding and protecting it
  • For democracy
  • For equality
  • For diversity
  • For honouring each other
  • We are humanitarian



Our Privacy Policy may change from time to time and all updates will be posted on this page.

If you feel that we are not abiding by our stated values, you should contact us immediately via email : contact@campfireconvention.com


International Information

Most of the information on the Website applies internationally, but a significant amount of information applies only to certain countries or regions. Although we try to mark all country- and region-specific information with a country indication, we do not warrant or represent that all information without indication applies internationally. You should check the applicability of any information on this site to you or your organisation.


Legal Information

The Rules will be governed by and construed under the laws of England and Wales. Each party to the Website Rules hereby submits to the exclusive jurisdiction of the courts of England, and waives any jurisdictional, venue, or inconvenient forum objections to such courts. Any failure by us to enforce any of our rights under the Rules or applicable laws shall not constitute a waiver of such right.

If any provision of the Rules is found by a court of competent jurisdiction to be invalid, you, we, and the court shall endeavour to give effect to the intent reflected in that provision, and the remaining Rules provisions shall retain their full force and effect.

You agree to follow any applicable laws in your use of the Website. Among other things, United States and foreign export control laws regulate the export and re-export of technology originating in the United States and such foreign countries. You will abide by these laws and regulations as applicable and will not transfer, directly or indirectly, by electronic transmission or otherwise, any content or software from the Website to or from any countries or foreign nationals in violation of such laws or regulations. Please also read over the Website Privacy Policy, which are part of the Rules and which you accept.

Version 3.0 May 2018